Receptionist / Administrative Assistant

We are seeking a Receptionist / Administrative Assistant to join us in our Carlsbad, CA office. Ideal candidate will be responsible for greeting visitors, answering multi-line phone system, maintaining databases, reports, spreadsheets and providing additional support as needed.

• Answer multi-line phone system, screen and route incoming calls to appropriate offices and taking messages
• Scheduling meetings
• Opening, sorting, and distributing mail
• Maintain supplies in copy/supply room
• Manage office operations and equipment
• Provide administrative and clerical support
• Seek out and perform other duties and responsibilities as assigned or apparent
• Create and maintain effective file system
• Handle special projects as needed

Do you have these qualifications?

• Minimum one year of experience in administrative support
• Strong communication skills, both written and verbal
• Strong organizational skills
• Proficiency in Word, Excel and Outlook (PowerPoint a plus)
• High integrity and ethical standards
• Ability to multi-task projects
• Must be a proactive self-starter with a positive attitude and strong work ethic
• Strong interest in being part of a team effort
• Previous experience in real estate a plus